CAPTURE.

• Make a hard copy of any communication that initiates a task. Print out email correspondence and write down voicemail message information. Make a copy of any meeting notes that define tasks. Jot a quick note for tasks that are initiated verbally.
• Gather all relevant task materials for each To-Do Now item.
• Identify the task using a sticky note applied to the first page.

CENTRALIZE.

• Keep all To-Do Now items together in a 10-Pocket Project Organizer.
• Place the hard copy defining the task and all relevant task materials for each To-Do Now item in a pocket divider of the project organizer.
• Position the organizer on your desktop near your computer where you can easily see it.

PRIORITIZE.

• Write down each task on your daily To-Do Now list.
• Assign a priority to each item on the list.
• Arrange the materials in the project organizer in their order of priority.
• Work on the most urgent item placed in divider number one first. Move on to the next task in the order that you have prioritized them.
• Reuse the organizer to reprioritize each day. Move unfinished tasks to new dividers based on the next day’s priority of To-Do Now tasks.

1. 10-Pocket Project Organizer