- Write down each task you want to accomplish today on a To-Do Now list.
- Make a hard copy of any communication that initiates a task. Print out email correspondence and write down voicemail message information. Make a copy of any meeting notes that define tasks. Jot a quick note for tasks that are assigned verbally.
- Place that information with any materials needed to complete that To-Do Now item.
- Keep the materials for each To-Do Now item in a Colored Slash Jacket. Put the page that defines the task in front so it is visible in the slash pocket.
- Position the jackets in a desktop wire rack on your desk where you can easily see it.
- Assign a priority to each item on the To-Do Now list.
- Choose the color of the Slash Jacket based on the priority of the task. Use red for the most urgent, yellow for second priority, etc.
- Arrange the Slash Jackets in the rack by priority, putting the most urgent items in the front.
- Work on tasks in their order of priority. Only one jacket should be on your desk at a time. If you get interrupted, put task materials back in the jacket and place it at the front of the rack.
Components of this Organomics Idea include:
- Colored Slash Jackets
- Desktop Rack
Learn more about these Organomics ideas:
3-steps to getting your To-Do Now tasks done
Prioritizing – What to do now, What to do later
Using color to organize